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Special Events Permit

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 Click here for Recreation facility and program updates in response to COVID-19 restrictions

What is a special event?

Loyalist Township recognizes that special events are an important part of life for residents which enhance culture, recreation, education, tourism and can provide an economic benefit to businesses in the Township.

A Special Event is an organized one time, annual or infrequently occurring community event or function being held outdoors on any Loyalist Township property (including roads) and open to the general public or to the general public by admittance. Indoor events on Township property do not require a permit but remain subject to the Conditions of Use of their Facility Rental Contract.

Loyalist Township requires a Special Event Permit if any one of the following items applies to a "Special Event" as defined above:

Special event items for outdoor events on Township property

Special Event Permit Required if… Further Permits/Approvals Required
  • Food sold to general public
  • KFL&A Health Unit - Special Event Application
  • Service of alcohol
  • AGCO Special Occasion Permit
  • Tent or group of tents with total area greater than 645 ft2
  • Building Permit
  • Stages with area greater than 108 ft2
  • Building Permit
  • Amusement Rides/inflatables
  • Provider must be TSSA Licensed
  • Traffic Control/Road closures
  • Public Works approval
  • Fireworks
  • Fireworks Permit
  • Petting Zoo/pony rides
  • Compliance with Provincial Guidelines
  • Aerial sightseeing
  • Fire Chief approval
  • Location in proximity to Bath or Amherstview Water Treatment Plants/Infrastructure or Water Intake Protection Zones
  • Utilities Department approval
  • Expected attendance of more than 50 people
  • N/A
  • Outdoor private event on Township property that significantly affects municipal services
  • As required

Private events and private property

Events held on private property do not require a permit unless the event is deemed to significantly affect municipal services. Affected services can include fire, emergency, or police services; road closures/traffic flow; public safety; utilities/utilities infrastructure; or use of Township equipment. This condition will also apply to a private event being held on Township property, a wedding in a park, for example.

Examples of events that do not require a permit include:

  • Events organized by local schools, churches, the County or Township
  • Events held on local school or church property
  • Private social gatherings which will not use Township property other than for lawful parking
  • Events held at licensed host venues/businesses (restaurants, bars, function rooms, etc)
  • Events that are regular recurring normal business activities/promotions, or held as part of the normal operations of a business and provided the use is permitted in the Township zoning by-laws

Special events can include parades, races, walks, block parties, seasonal events, and major festivals. When well-conceived and planned, these celebrations can bring rewarding dividends to the organizers, participants, and the community.

All Special Events must have a valid Special Event Permit in accordance with Special Events By-law 2018-033. Application requirements for a permit vary depending on the scope and size of your event.

Special event permit application

Organizers planning on hosting a special event, whether it is a concert/festival/block party or parade should contact the Community Development Coordinator for help with planning and assistance in completing the Special Event Permit Application. Apply early as early applications will allow more time to resolve any issues relating to a planned event.

Your primary contact and assistance:

Community Development Coordinator (CDC)

W.J. Henderson Recreation Centre, 322 Amherst Drive, Amherstview,Tel 613-389-3648 ext. 216

Special event application guide for event organizers

This guide is a resource for special event organizers in planning their activities, identifying requirements and assisting organizers in following those requirements set out by the Township and other organizations such as the KFL&A Health Unit, Emergency Services and OPP who may have input regarding the operations of the event. The information found in the guide will assist any organizer of an event, not just those who require a permit.

The Community Development Coordinator can provide more detailed handouts on topics such as alcohol, tents & stages, food service, traffic management, fireworks, entertainment, fire safety, security, etc.

General

Even if an event does not require a Special Event Permit, Loyalist Township reminds event organizers that all municipal by-laws and provincial/federal laws are in effect and organizers are responsible to comply any legislation.

By-laws & policies

 

By-Law NameBy-Law Document

Special Events

  • By-law 2018-033

Noise Control

  • By-law 2011-06 as amended by 2012-046

Fireworks

  • By-law 2015-046

Open Air Burning

  • By-law 2015-050

Parks

  • By-law 2006-091

Parking

  • By-law 2007-031 as amended by 2019-026

Sign Regulation

  • By-law 2002-002

Smoke-Free

  • By-law 98-122
  • Smoke-Free Ontario – Playgrounds
  • Smoke-Free Ontario - Sporting Areas
  • Smoke-Free Ontario - Rules

Alcohol

  • Municipal Alcohol Policy

Building By-law & Permit Application Changes

  • Building By-law & Permit Application Fees / Refer Building Department

Zoning

  • Refer Planning Department

Dog Control

  • Bylaw 2011-069 as amended by 2012-027

Forms

  • Loyalist Township Special Event Permit Application Form 
  • KFL&A Health Unit - Special Event Application Form
  • Municipally Significant Event Designation Form 
  • Building Permit Application 
  • Temporary Road Closure Request

Links

  • Loyalist Township Community Calendar
  • AGCO-Special Occasion Permits
  • St Johns Ambulance Event First Aid Coverage 
  • Ontario One Call (utility locates for private property only)
  • esasafe.com (electrical permits)
  • Cataraqui Region Conservation Authority
  • SOCAN (Music)
  • TSSA (Technical Standards & Safety Authority)

Additional Resources

  • AGCO - What Type of Special Occasion Permit Do I Need
  • AGCO - Special Occasion Permit Application Guide
  • AGCO - Changes to SOP Application April 1, 2018
  • AGCO - Tip Sheet - Special Occasion Permits Public Events
  • AGCO - Planning Special Events, Concerts or Festivals
  • Ministry of Labour Safety Guidelines for the Live Performance Industry
  • Planning Accessible Events: So Everyone Feels Welcome
  • Spark Ontario - Volunteer Resources
  • Guide to Accessible Festivals and Outdoor Events
  • TSSA Event Planning with Amusement Devices
  • Electrical Safety Regulations
  • Petting Zoo Report 2011
  • Transport Canada Regulations – Drones
  • Cataraqui Source Protection Area - Amherstview, Odessa, Harewood, Brooklands
  • Cataraqui Source Protection Area - Bath Drinking Water Supply

Contact Us

W. J. Henderson Recreation Centre
322 Amherst Drive
Amherstview, ON K7N 1S9
T: 613-389-3648
recreation@loyalist.ca


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© 2020 Loyalist Township

Box 70, 263 Main Street
Odessa, Ontario K0H 2H0
Phone: 613-386-7351
info@loyalist.ca

Office Hours

Winter (September through April)
Mon - Fri 8:30 am - 4:30 pm

Summer (May until Labour Day)
Mon - Thurs 8:15 am - 4:30 pm
Fri 8:15 am - 12:15 pm

After-Hours Emergencies
Involving Roads, Water/Sewer Service, or a Township Facility
Call 613-507-3069

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