Freedom of Information Requests

Many of Loyalist Township's records are available to the public without making a formal request for information under the Municipal Freedom of Information and Protection of Privacy Act. Please search our website or contact the Township to determine whether you need to submit a Freedom of Information request.

If a formal request is necessary, you must submit your request in writing to the Township Clerk.

Making a Request

Request for records held by Loyalist Township can be made to the Township Clerk.

You must complete an application and pay a non-refundable application fee of $5.00 (additional fees may be required).

Request should be as specific as possible. This will assist us with getting the information you are looking for and will limit the fees you will be charged.

The Township does not process requests for information for records held by other institutions. Institutions that process their own formal requests for information, include: Ontario Provincial Police, Ontario Fire Marshal.

Please call 613-386-7351, ext. 121#, or email clerk@loyalist.ca to inquire about whether a formal request is necessary.

Application Fee

There is a $5 application fee for Freedom of Information Requests. You can submit payment:

By Mail by sending a cheque/money order payable to Loyalist Township for $5.00. Mailing address is: c/o Township Clerk, P.O. Box 70, 263 Main Street, Odessa, ON K0H 2H0.
In person - at 263 Main Street, Odessa, Ontario between Monday to Friday 8:30 a.m.- 4:30 p.m.

What Happens Next

The Municipality must provide the requester with the information and/or a decision regarding their request within 30 calendar days from the date a complete request is received. Once the records are ready and all fees have been paid, the records will be either mailed, emailed or they can be picked up at the Odessa Municipal Office located at 263 Main Street, Odessa, Ontario.

Appeals

MFIPPA allows requestor to appeal decisions made by the municipality. For more information, please visit the Information and Privacy Commissioner of Ontario's website.