Bids are evaluated by a key staff who have knowledge of the project/service and potential users of the goods and services required.
Bids will be evaluated based on the requirements and steps outlined within the procurement document.
Successful bidders will be notified to execute the agreement or contract award.
Award Notifications
Only Tender (RFT/ITT) procurements will have tentative/unofficial results posted on the bidding system, in the same manner as advertised. Other procurement method results will not be posted on the bidding system until after contract/agreement signing.
The name of the successful bidder, term of the contract and total bid price can be provided upon request.
The contract
A successful vendor requires a contract for all procurements. The contract includes:
Unsuccessful bids
We are committed to fairness and transparency throughout the procurement process.
Debriefing
At the end of a procurement, we will endeavour let you know if your bid was successful, or not.
You may then reach out to the procurement contact to request a debrief within 30 days. This debrief may give you the following feedback:
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who won
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the total bid price
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how your response ranked relative to other responses
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strengths and weaknesses of your bid
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how to improve future bids
Note: we will not share any information regarding a bidder's per-unit pricing.
Procurement Protest
If you still have a concern about the fairness of the procurement process, after the debrief, you may file a Procurement Protest.
To file a Procurement Protest the vendor will provide a written notice which must contain:
(a) a clear statement as to which procurement the proponent wishes to challenge;
(b) a clear explanation of the proponent’s concerns with the procurement, including specifics as to why it disagrees with the procurement process or its outcome; and
(c) the proponent’s contact details, including name, telephone number and email address.
The Township will send an initial response to acknowledge receipt of the proponent’s notice and indicate the date by which the Township will provide the proponent with a formal response.