Recreation Terms and Conditions

Registered and drop-in programming

Loyalist Township offers a wide variety of programs and services to encourage a healthy lifestyle and personal wellness. Customers participating in these programs and services should be aware of the following expectations and administrative guidelines.

Participants acknowledge that part of the risk associated with participating in a program is relative to one’s own state of fitness and health including the awareness, care, and skill with which they conduct themselves when undertaking activities in a program. It is recommended that the participant’s physician be consulted prior to the start of any physical activity.
All programs have limited space and are accepted on a first come, first served basis. Please register early to avoid cancellation of a program due to low enrollment.
Payment MUST be made at the time of registration.
The Township reserves the right to cancel or alter any sessions, times, cost or locations for programs without notice as required due to low enrolment, change of policy, availability of facilities or instructors, or inclement weather. Full refunds will be issued for course cancellations only. Applicable exclusion dates that occur during a registered program (holidays, facility tournaments/events, etc.) have been identified in the program details.
Township facilities are not supervised at all times and as such, the use of these facilities is done so at the participant’s own risk.
A parent/guardian/caregiver must accompany children under ten (10) years of age to the program area for drop-off and pick-up.
Parents/guardians/caregivers of children under ten (10) years of age participating in a registered program will remain responsible for supervising the child outside of the direct program area (inclusion programs, care programs, and those programs in excess of two (2) consecutive hours excluded unless otherwise stated).
Participants are required to comply with all applicable provincial orders and directives, guidelines of public health authorities for the Province of Ontario and Kingston, Frontenac and Lennox & Addington Public Health.
Participants having open cuts, abrasions, open sores, infections, or illnesses are not to participate in Township programs/services or use Township facilities until such conditions have resolved and recovery has been achieved.
Participants having physical impairments that could be aggravated by the participation in Township programs/services or the use of Township facilities should refrain from participating.
To ensure the privacy of others, filming or photography is not permitted during registered programs and/or drop-in programming without the consent of the subjects.
The Township is committed to providing a safe and harassment-free environment. All participants are expected to act in ways that demonstrate kindness, respect, inclusivity, and safety. Coarse language, physical, aggressive, disrespectful, or uncooperative behaviour will not be tolerated. Participants engaging in such behaviour will be required to leave the program/facility and may be precluded from future participation.

Cheque payments resulting in NSF (non-sufficient funds) will be subject to an administrative fee
Dishonoured/missed payments may result in the participant being withdrawn from the registered program; any outstanding balance will be invoiced with applicable interest charges

In consideration of being permitted to participate in Loyalist Township programs/activities which may include drop in programs, workshops, or virtual programming I, for myself or my child(ren), if applicable, hereby agree:

Participation is voluntary and it is my responsibility to consult a physician prior to any physical activity;
To assume full responsibility for any risks, damages or injuries, including death, known or unknown, which I or my child(ren), if applicable, might incur as a result of participation;
To warrant and represent that I, or my child(ren), if applicable, am in appropriate physical condition and have no disability or impairment which would prevent participation, or that will be detrimental or injurious to my or, if applicable, my child(ren)’s, health, safety and physical condition or that of others;
To certify and represent that I have legal authority to authorize medical care and consent for myself or my child(ren), if applicable;
To authorize the Township to provide such medical care to me or my child(ren), if applicable, as the Township may deem necessary in the event of injury or otherwise, and I agree to pay for all expenses incurred by the Township in the provision of such medical care;
To hereby waive, release and discharge The Corporation of Loyalist Township as well as anyone employed or volunteering with that entity, individually or otherwise, from any and all claims of liability for personal/bodily injury, illness, loss of life or property damage of any kind or nature, arising out of or sustained in the course of my participation in programs/activities or use of facilities; and
To indemnify, defend and hold harmless The Corporation of Loyalist Township from any and all liability, loss, claims, demands, costs and expenses, including reasonable legal fees, due to any personal injury or property damage to any third party arising from my participation in programs/activities or use of facilities.

Leadership and aquatic certification courses/day camps

No refunds will be approved within five Business Days of the first day of the course/camp except for medical reasons when accompanied by a doctor’s note.

All other programs

Withdrawal timing	Conditions
Before the program start date	Withdrawals may be made before a program starts and a full credit will be placed on your account. All refund requests are subject to an administration fee.
On or after program start and before the third session	Withdrawal/refund requests received on or after the start date of the program, regardless of session start time, will be pro-rated as of the date of notification and cannot be backdated. Withdrawal/refund requests may be made no later than one Business Day prior to the third session. A pro-rated credit for the remaining sessions can be left on your account for future program registration use. Refund requests will be pro-rated as of date of notification and subject to an administration fee.
On or after the third session of the program	Withdrawal/refund requests made on or after the day of the third session of the program, regardless of the class start time, will be processed for medical reasons only for the remaining sessions of the program and must be accompanied by a doctor’s note. Requests will be processed as of the date of notification and cannot be backdated. Medical requests are not subject to an administration fee.

Additional conditions

In the event an individual is unable to attend a session (including private lessons and semi-private lessons), make-up sessions, refunds or credits for missed sessions will not be offered.
Withdrawal requests that result in a refund are subject to a cancellation fee.
Refunds can be applied without penalty as an account credit and remain available for a period of up to one (1) year from the date of processing.
Processing time for refunds can take up to four weeks.
Participants that need to withdraw from a registered program must complete our Refund Request Form.

Loyalist Township
Box 70, 263 Main Street
Odessa, Ontario K0H 2H0
Tel: 613-386-7351
info@loyalist.ca

Recreation & Facilities
W.J. Henderson Community Centre
322 Amherst Drive, Amherstview
Amherstview, Ontario K7N 1S9
Tel: 613-386-7351 x 200
recreation@loyalist.ca

Leisure & Activity Centre
177 Upper Park Road
Amherstview, Ontario K7N 1T2
Tel: 613-386-7351 x 300